No matter if you’re operating a brick and mortar location or running a virtual office, there are certain tools and procedures you should use in order to streamline production and stay organized. Thankfully the onslaught of technology today makes it easy for you to accomplish. If you want your company staying productive, then here are four things your office should be doing.
1. Flexible Schedules
Unless you’re operating a business that needs to be open during certain hours, you should consider making the work schedules flexible. Some people prefer to work an early shift so they can be home when their kids get home from school. Others like to sleep in, so they prefer the later shift.
Aside from just when to start and end, you should also consider being flexible in where and how often they work. If you have an efficient employee who can get the job done in four full days instead of five, then allow them to have that three-day weekend. If you have employees that kick ass from home, the coffee shop, or somewhere other than the office, then let them work remotely. If you want to make your employees happy and keep production high, then you need to give your employees the flexibility they need.
2. Digital Document Imaging
Companies rely on paperwork for nearly everything, and it’s important that all of this information is stored in a safe place. For easier accessibility, you should consider digital document imaging for all of your company’s important documents. Paper documents take up a lot of storage space, and they’re also prone to being damaged or lost. By opting for digital document imaging, you can have all your necessary documents in a secure place that can be accessed by your team when necessary. This not only reduces the amount of storage space you need, but it can also improve productivity.
3. Unified Communication
For optimal connectivity and productivity at the office, you should consider unified communications. This is a method used to ensure that everyone can communicate efficiently no matter where they are located. This is not just beneficial for offices with standard hours, but it’s also great for those with remote locations too. With unified communication, a call made to someone’s desk phone could be automatically transferred to their cell phone. This way, you can receive the information you need when you need it.
Sometimes there are jobs that you simply cannot handle in house, and that’s okay. This is why there are so many companies out there who outsource their expertise. Whether you’re in need of an IT department, HR representatives, or even marketing experts, it can all be outsourced for a truly exceptional experience that frees you from having to do it on your own or pay for those who can.
If you want your company to be successful, then you need to keep up with the changes that allow productivity to boost and employees to be happy. By using this tips, you will certainly see a rise in your employees’ well-being and eagerness to work.