Hero image courtesy of Pexels.
Time clock software is one of the most efficient means of tracking employee time in the modern age of business. If you’re a business traditionalist, you might be insistent on using the method of time tracking that you’re most familiar with. But consider this: Not only will converting to a web-based time clock make your own life easier, but it will also make the lives of your employees easier. Plus, it can save you time and money.
If you’re not familiar with it, the concept of an online time tracking system can seem intimidating at first, especially if you’re not super savvy when it comes to technology. But when you break it down, time clock software is actually pretty easy to understand.
Some elements of business—like one-on-one communication with clients—are timeless. Timekeeping isn’t one of them! There are too many benefits that come with time clock software not to upgrade. Image courtesy of Pexels.
Time clock software allows you and your employees to clock in and out online. This simplifies the process of collecting and reviewing timesheets, allowing you to schedule, manage, and monitor your employees’ time from anywhere. Because it uses cloud technology, time clock software can be accessed through the provider’s website or via its app, which means that you don’t have to buy any additional hardware in order to set it up.
Each of your employees will be given an account to clock in and out from for every shift. You choose the method of login that you think best suits your business. Some of the options include a username-and-password combination, scannable QR codes, and facial recognition. These individualized logins increase the security around the punching system but are still convenient to use.
There’s more to time clock software than just clocking in and out—much more, in fact. If you have a human resources department, it will save HR employees a lot of time and hassle when processing payroll. Don’t have an HR department? Save yourself the headache of handling payroll by synchronizing an online time clock system with your existing accounting software.
Because time clock software itself is a web-based tool, you can easily customize it to work in conjunction with your other online services. This will cut down on paperwork, reduce the costly errors that often accompany human data-entry, and keep your company records organized and clean. Instead of being overwhelmed with tedious and time-consuming administrative work, your HR department will be able to spend more time focusing on the substantial tasks that better your business.
HR employees will love how easy it is to process payroll, thanks to your online time tracking system. No more paper timesheets loaded with inaccuracies, and no more crunching numbers, running the risk of inconsistency and error. Image courtesy of Pexels.
Running multiple apps individually takes up valuable time that could otherwise be spent making progress on other projects. Transfer data between departments and job sites seamlessly, keeping all of your information in one place, retrievable from your archives in an instant.
An easy, accurate reporting feature is an essential part of any business system. Use your time clock software to generate automated reports that are downloadable to a spreadsheet and easy to read. Analyze how time is being spent on an individual-by-individual basis, overall throughout the company, and even how much of every shift employees are dedicating to a certain project or job (more on that later).
You might not be able to get out of scheduling your employees’ work hours, but you can make the process a lot less painful by using time clock software. Create schedules online in minutes by dragging and dropping shifts into empty cells. Use color coding to keep everything organized, and edit your published schedules whenever you want. Employees will be able to check the schedule from anywhere, and you can send out notifications when a new schedule’s been published or an existing one has been changed.
Remember how we said you’d be able to see how much time was being spent doing what? With time clock software, you can create codes for specific jobs and projects that your employees can clock in and out of throughout their shift. This means you’ll be able to tell which kinds of work are taking up the most time and adjust your business plan accordingly.
See how much time is being spent at each of your company’s locations and job sites. Employees will be able to clock in and out of assigned locations so you know that they’re working from where they’re supposed to be, and they know that they’ve got the right location for their shift.
You can use geofences and IP locks to prevent employees from accessing the time clock outside of company property. Individualize your settings according to where each employee is supposed to be so that you’re only placing limits where they’re needed. Image courtesy of Pexels.
Timekeeping is an important part of running a business—it protects your employees’ right to be paid for their work while also ensuring that you’re only paying them for the hours that they’re on the clock. As technology has progressed, tracking time has become more reliable and more efficient. Time clock software may be the latest method of recording work hours, but it allows you to do so much more than save on paper. See the benefits of converting to a web-based time clock when you upgrade your business today.