April 19th, 2018
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Efficiency and Time Saving Strategies in the Tech Industry
The tech industry is arguably one of the most efficient industries at present. This is because it has direct access to technologies useful in making its operations efficient and the people in this industry are adept with statistics and data analytics. You can expect this industry to take advantage of all of these to ensure business efficiency. Featured below are some of the most practical efficiency and time-saving strategies being used in the tech industry.
Remote work, working from home, or telecommuting is perceived by some as the future of IT. Certainly, not everyone would agree with the idea but there are arguments that can strongly support the push for telecommuting in the IT field. For one, almost everyone in IT field can work with just their computers and the internet so it doesn’t really matter where they are as long as they can deliver what is expected of them. With cloud computing technology, it now becomes even easier to do telecommuting. Why make employees waste time getting stuck in traffic as they report to work when they can just do what they have to do at home and submit the outout online?
- Using Cloud Solutions
There’s no need to install software multiple times for every computer as it is possible to just use cloud-based applications. This does not only remove the tediousness of installing a software in each and every computer a company uses; it also makes it easy to maintain and update the software. Even better, the software can be accessed from anywhere as long as there is internet access. Moreover, the company does not have to spend for additional data storage as everything can be stored online.
- Setting Up Cloud Backups
In relation to cloud-based applications, it’s also great for business efficiency being able to back up all business files, documents, and information on the cloud. Backups can be automatically created as new business data are recorded so there’s no need for extra efforts for creating backups locally. This creates a clear advantage when it comes to disaster recovery.
- Taking Advantage of Web Conferencing Solutions
Internet conferences or meetings with clients can be made more efficient by using web conferencing solutions. It’s unnecessary to always meet in person, especially when time is of the essence, when something has to be promptly discussed and decided upon. Web conferencing technology nowadays is not just about doing video chat through the internet. It also comes with other functions including the ability to hold web seminars or webinars, video live streaming, slide presentations, and the incorporation of interactive elements.
- Using Collaboration Platforms
Sometimes, web conferencing platforms are associated with or equated to online collaboration platforms, which are usually more focused on performing tasks with many persons involved, who contribute inputs or collectively work towards the completion of a definite project or product. Certainly, the use of online collaboration platforms leads to efficiency and reduced time in completing a project or task. With features like the ability to share desktops, quickly share files, automatically generate task logs, and examine multimedia content, it becomes faster and easier to discuss options and decide on actions to take regarding a project or a product being developed.
- Using Job or Project Management Software
Of course, the use of job or project management software also leads to efficiency and time saving benefits for businesses. With features like the ability to quickly monitor ongoing tasks, organize costs, manage documents, generate reports, and integrate third party applications, there’s no doubt that using project management software is an excellent efficiency strategy. There are even those that come with extra business tools like flow charts, critical path analysis and PERT, which make it easier to come up with important business plans and decisions. Moreover, the ease of access to real-time information afforded by project management software make for a more dynamic way of managing day-to-day business operations.
- Making the Most of Mobile Technology
As mobile devices become more powerful, they gain the ability to do things that facilitate business. Nowadays, mobile phones can already do many of the functions of desktop or laptop computers. Hence, they can be used to conduct business anywhere. Even better, they are equipped with high quality technologies like fast and crisp cameras and biometric scanners to do things like scanning barcodes or QR codes or enabling secure mobile payments. Smartphones or tablets can also be attached to a keyboard and mouse (through USB or bluetooth) to quickly put up a kiosk or terminal for conducting business whenever or wherever needed.
These efficiency strategies are of course not only applicable to the IT industry. They are even recommended to most other types of businesses. Creative industries can make good use of telecommuting and collaboration platforms. Those involved in the service and sales industries should consider making use of mobile technology. All other businesses are advised to take advantage of the many benefits brought about by cloud computing, cloud backups, and job or task management software.